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Records of the Energy Sector
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Chronological files

The series contains chronological records created by the Industry and Energy Department (IEN) and its subordinate units and predecessors, including those forwarded to the IISC.

Many of the files maintained in the IISC are thin, some containing a single piece of correspondence. The IISC presumably implemented a file classification system that organized files by the creator unit code indicated on the physical folders. Files were subsequently titled by country, subject, or less frequently, general. Countryfiles are secondarily labeled as subsector (energy, power, gas, oil, etc.), by project title and loan or credit number, or general. The unit codes identify the correspondence as sent and received by the following: IEN DR (Office of the Director), IEN ED (Energy Development Division), IEN EP (Energy Policy and Strategy Division), IEN OG (Oil and Gas Division). The chronological files also include correspondence regarding the Energy Sector Management Assistance Program (ESMAP) when the program was carried out by IEN divisions in the 1980s and when ESMAP operated independently from IEN between 1991 and 1992. ESMAP-related files are organized within the folders of the responsible IEN units designated by the above-mentioned unit code.

There is also a set of IEN general chronological files (1987, 1992 - 1996, predominant 1994 - 1995) that includes correspondence of various IEN units and their activities including Industry and Mining (IENIM), Telecommunications and Informatics (IENTI), and others. This set is organized chronologically by year.

Correspondence consists of outgoing internal memoranda, letters, hard copies of All-in-1 messages, facsimiles, telexes, and attachments. Much of the correspondence is between division staff, and with regional technical units. Other letters, facsimiles, or telexes are addressed to consultants, United Nations agency officials, and other development partners involved in projects or other collaborative activities.

A large portion of the files relate to ESMAP activities carried out by IEN departments, including assessment missions, project reconnaissance and identification missions, pre-investment studies and ESMAP program liaison with the United Nations Development Programme (UNDP). UNDP files are physically labeled with the alphanumeric project numbers. UNDP files consist of correspondence with the UNDP Division for Global and Interregional Projects, UNDP resident representative, or Bank regional staff related to ESMAP country assessment mission staffing and arrangements including with consultants, bilateral donor trust fund contributions, funding of assessments, comments on reports, knowledge and learning activities, project issues, and project meeting summaries also involving regional staff. Specific topics include household energy, fuelwood pre-investment studies, Arun Hydroelectric Project, coal conversion, coal energy efficiency and specifically in the tobacco and tea industries, energy efficiency and pollution control, national sector power development, natural gas development and import, energy planning and management, and others.

There are also files related to: Bank lending projects including energy efficiency and conservation; gas flaring reduction; gas pipelines and urban transport; environmental management; Bank and IEN reorganizations; work program; budget; special grants and donors; conferences and workshops; dissemination and training; policies and procedures of energy units and products; and local committee files which relate to sector board minutes and correspondence and other IEN committees and working groups. Notable individual files relate to the 1993 Oil and Gas Division, Industry and Energy Department (IENOG) reorganization, the Organization of Petroleum Exporting Countries (OPEC), Overseas Development Institute (ODI), and national development agencies.

The record types occasionally filed with the correspondence include: back-to-office reports; mission and consultant Terms of Reference (TORs); ESMAP Activity Initiation Briefs (AIBs) authored by energy sector units; ESMAP final draft (yellow cover) review reports; ESMAP conference reports; conference or training seminar agenda; draft and final aide-memoires detailing summary of issues and recommendations; post-mission issues papers; project status reports; revised and final budget sheets; proposals; and Bank technical reports.

The series also contains incoming and outgoing correspondence (1987 - 1990), mainly telexes and facsimiles, that were predominantly created and received by the Energy Efficiency and Strategy Unit (IENEE), Household Efficiency Unit (IENHE), and successor units including Energy Department (EGY) units. These records largely reflect ESMAP activities and include correspondence with government ministries, bilateral and multilateral donors, Bank resident offices, and UNDP officials regarding matters such as: ESMAP projects; notification of submission of studies or reports; notification and status of assessment missions and follow up plan; status of UNDP-financed projects and UNDP contributions to energy assessments; financial contributions from donors; donor representatives participation in workshops; status requests from consultancy agencies; meeting arrangements; and routine administrative matters.

Policy development and best practice

Series contains records of the Office of the Director, Industry and Energy (IENDR) and successor Energy Department (EGYDR) related to the formulation and review of policy, best practice, and guidelines for energy sector work and lending. A small portion of records relate to the sector's review of World Bank Group internal policy issues regarding diversity, gender, and harassment (1993 - 1997) and various other Bank Group-wide issues (1980 - 1985).

Records consist of memoranda between IENDR and IEN divisions, Office of the President (EXC), Office of External Relations (EXT), and other sector units such as Environment Sector regarding discussion and formulation of policies on topics such as the Bank Group financing of nuclear power and related projects. Other records relate to deliberation and preparation of the World Bank's energy policy (1990 - 1994) and exploration of member country solar energy initiatives (1993 - 1996).

Other topics covered in this period (1991 - 1997) include: rural energy; Clean Coal Initiative (CCI); electric power sector good practice; nuclear safety, in discussion with International Atomic Energy Agency (IAEA) and G7; and nuclear safety in Central and Eastern Europe (1975, 1988 - 1994).

Correspondence is filed with background notes, final draft (yellow cover) reports circulated for review and approval, consultant reports, back-to-office reports, best practice papers presented to the Board, review meeting minutes, and internal and external brochures.

The series also includes records centrally maintained in the NRIC (1978 - 1986) and the EISIC (1980 - 1985). NRIC records were organized into files titled general policy and renewable energy policy. These records mostly consist of internal memoranda sent and received by the assistant director, division chiefs, senior advisers, and relate to discussion of policy and approach papers, policy reviews, role of the Energy Department (EGY), Renewable Energy Task Force, and other related topics. Attached to the correspondence are reports, approach papers, and other records.

EISIC policy and procedure files (1980 - 1985) organized chronologically contain mostly internal memoranda covering a broad range of energy and general policy issues such as work practices of project officers, estimating working capital, project documentation and reporting, petroleum sector agreements, comments on a draft report of the task force on auditing of projects, and contributions to the draft Operational Manual (OMS). There is also reference to Bank-wide procedures communicated at the Operations Policy Vice Presidency level (OPSVP) including financial reporting and Managing Committee procedures, and routine Bank-wide administrative procedures. Memoranda are sometimes filed with internal and Board reports and other items.

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