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Archival description
Records of the Office of Operations Evaluation
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Working Files of the Directors, Operations Evaluation Department (OEDDR), for the Annual Reports on Operations Evaluation (AROE)

This sub-series contains the working files of the Director, Operations Evaluation Department (OEDDR), documenting the drafting of the Annual Reports on Operations Evaluation (AROE) for 1983 - 1985. The files primarily contain electrostatic copies of the correspondence of Alexander F. Kirk, chief of OEDD3, the unit assigned responsibility for compiling the report. Included are: memoranda from the sectors, regions, and other Bank units containing information for possible inclusion in the reports; intra-OED memoranda regarding the content and format of the reports; drafts of the reports and comments on the drafts; copies of the statements the Director-General, Operations Evaluation (DGO), made regarding the reports to the Executive Directors; and minutes of the meetings of the Executive Directors at which the AROE and the Annual Review of Project Performance Results were discussed. Also included is information regarding the input OED provided to the Bank's Annual Report.

Working Files of the Directors, Operations Evaluation Department (OEDDR), for the Annual Review of Evaluation Results (ARER)

This sub-series contains the working files of the Directors, Operations Evaluation Department (OEDDR), relating to the drafting of the 1st - 16th (1975 - 1990), and 18th - 20th (1992 - 1994) Annual Review of Evaluation Results (ARER). The content of these files varies somewhat but a typical file contains: correspondence among the OED division chiefs and among members of the Annual Review team regarding the format and content of the Review; OEDDR's correspondence with other Bank units requesting their inputfor the Review; a draft of the Review; comments on the draft from the Director-General (DGO), OED staff, and other Bank officials; OED replies to the comments; copies of the comments the DGO made to the Executive Directors at the Board meeting at which the Review was discussed; minutes of meetings of the Joint Audit Committee at which the Review was discussed; and summaries of discussions of the Review at meetings of the Joint Audit Committee and of the Executive Directors.

Filed at the beginning of the sub-series are notes of a December 1982 meeting held to discuss the publishing of OED impact evaluation reports and edited versions of the Annual Reviews for readers outside the Bank. A copy of an article from Consulting Engineer, September 1978, discussing the first Annual Review and the organization of OED is found in the file for the third Annual Review.

Working Files of the Directors-General (DGO), and the Directors (OEDDR), for the 1994 - 2000 ARDE and for the 1993 - 1999 AROE

This sub-series contains the shared working files of the Directors-General, Operations Evaluation (DGO), and the Directors, Operations Evaluation Department (OEDDR), for the Annual Reviews of Development Effectiveness (ARDE) for the years 1994 - 2000 and for the Annual Reports on Operations Evaluation (AROE) for 1993 - 1999. Most of the records in the sub-series are electrostatic copies of DGO Robert Picciotto's correspondence and copies of various drafts of the reports that he received, but there are alsosome original records from the OED Directors. The sub-series also includes an OEDDR-only file for the AROE for 1998.

The AROE files generally contain: draft initiating notes and outlines for the report; intra-OED memoranda regarding the report drafting process; comments on drafts of the report; copies of the draft management response to the report; and copies of the DGO's statement to the Executive Directors regarding both the AROE and the ARDE.

The ARDE files generally include: intra-OED memoranda regarding the report's format and content; drafts of the approach paper and design paper; comments on the draft report from Bank staff; copies of statements regarding the report from the DGO, the chair of CODE, and various Executive Directors; paper copies of slides used in computer-assisted presentations regarding the report; press releases; and copies of OED Reach, OED's Fast Track Brief, and OED Precis containing articles regarding ARDE. The files for ARDE 2000 include several items of 2002 OED correspondenceregarding the approach paper for the 2002 report.

Working Files of the Directors-General, Operations Evaluation (DGO), for the Annual Reports on Operations Evaluation (AROE)

This sub-series contains the working files of the Directors-General, Operations Evaluation (DGO), that relate to the drafting of the Annual Report on Operations Evaluation (AROE). The files generally contain: copies of the DGO's correspondence with other Bank units (the Regional units, the Sectors, the Economic Development Institute, and IFC's evaluation unit) regarding their contributions to the report; draft initiating notes and outlines for the report; notes to the OED Management Team and other intra-OED memoranda regarding the report; comments on drafts of the report; copies of the draft management response to the report; printing requests for the report; copies of the DGO's statement to the Executive Directors regarding the report; summaries of discussions of the report at meetings of the Executive Directors; and post-publication correspondence regarding the report. Files for reports generated under DGOs Kapur and Picciotto consist almost exclusively of electrostatic copies; files for DGO Rovani containoriginal documents.

Working Files of the Directors-General, Operations Evaluation (DGO), for the Annual Review of Evaluation Results (ARER)

This sub-series contains the working files of the Directors-General, Operations Evaluation (DGO), documenting the drafting of the Annual Review of Evaluation Results (ARER) for 1981 - 1993. The files for 1981 - 1984 primarily contain correspondence with OED staff members and with staff in the Agriculture and Rural Development Department concerning input for the agricultural section of the report. The later files concern input for the entire report.

Most of the documents found in this series are duplicatedin WB IBRD/IDA OPE-04-01 (Annual Review Working Files of the Directors, Operations Evaluation Department [OEDDR]), but a few are unique to this series. In some cases, the DGO corresponded directly with the President or with other Bank Vice Presidents regarding the Annual Review without copying OEDDR or forwarding copies of the related replies to OEDDR. In other cases, his special assistants answered Annual Review inquiries, and their correspondence is not duplicated in the OEDDR files.

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