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Records of the Office of Operations Evaluation
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Publications

This series contains documentation regarding the drafting and publication of booklets aimed at explaining the evaluation function in the World Bank to non-Bank audiences. The early editions of this booklet were titled Operation Evaluation: World Bank Standards and Procedures. By 1993, the title had changed to Assessing Development Effectiveness: Evaluation in the World Bank and the International Finance Corporation.

The sub-series contains records documenting the drafting and publication of the booklets. Included are: intra-OED correspondence; multiple drafts of the booklets; comments on the drafts; and agenda, minutes, and summaries of meetings of the Joint Audit Committee and of the Board of Executive Directors at which drafts were discussed. The sub-series also contains draft and/or published copies (in English and French) of various booklet editions (1976, 1979, 1984 [draft only], 1993).

Infrastructure and Energy Division (OEDD3) special evaluation studies working files

The sub-series contains the working files for special studies generated by the Infrastructure and Energy Division (OEDD3) and the files of staff members Basil P. Coukis and Andres Liebenthal who worked on special studies while in OEDD3. Most of the special studies files are dated 1991 - 1993 and concern the study, The World Bank and Sub-Saharan Africa: An OED Review of Bank Assistance for Transport Corridors. Also included are: files for OEDD3's contribution to the Bank/Mexico Relations Study, a country relationship study completed in fiscal year 1994; a final copy of the OEDD3 report Rural Roads Maintenance - Review of Completed World Bank Operations (June 1992); and a March 1993 facsimile message from Senior Evaluator Jan de Weille to the Resident Mission in Jakarta, Indonesia, concerning de Weille's forthcoming mission to conduct an audit for an impact study of the Tanjung Priok Port project (Loan 13337).

The Coukis files concern four special OED studies on which Coukis worked from 1987 to 1993: the Senegal Country Study; a review of World Bank lending for natural gas; the Sub-Saharan Africa Transport Corridors study; and a review of World Bank experience in the Education Sector in which Coukis worked when he was in the Agriculture and Human Relations Division (OEDD1). The Coukis files also contain copies of a Project Performance Audit Report, Staff Appraisal Reports, and published articles dated as early as 1983.

The Liebenthal files primarily contain correspondence and e-mail exchanges dated 1996 - 1999concerning Liebenthal's role as the Task Manager for the August 1996 OED desk assessment of fifty Bank-financed large dams, The World Bank's Experience with Large Dams: A Preliminary Review of Impacts. The correspondence is with OED and other Bank staff, staff of the World Conservation Union (IUCN), and representatives of major stakeholder groups in the global large dams debate. Correspondence contains: comments regarding the 1996 OED large dams assessment; planning for and response to the April 11-12, 1997, international workshop on the Future of Large Dams co-hosted by the World Bank and the World Conservation Union in IUCN headquarters in Gland, Switzerland; comments on publications by Patrick McCully, the Campaigns Director of the International Rivers Network; and Bank/IUCN efforts to establish the International Commission of Experts on Large Dams (ICELD) to provide an independent review of the economic and technical performance of large dams. Some of Liebenthal's correspondence concerning his OEDD3 workon dams was sent after his assignment to the Sector and Thematic Evaluations Division (OEDST).

The Liebenthal files also contain a number of published articles and studies dated 1985 - 1995 and relating to dams. Included are: a copy of the August 1996 OED assessment; a copy of Silenced Rivers and Damming the Rivers: The World Bank's Lending for Large Dams both by Patrick McCully; and a compilation of documents provided as background material for the attendees of the April 1997 workshop in Switzerland.

Records of Retreats for the Departmental Management Team and for the DGO/OED Staff

This sub-series contains records documenting Departmental Management Team retreats for: July 1996; March, October, and November 1998; October 2000; and the retreats for the entire DGO/OED staff for October 1997, October 1998, January 1999, and January 2000. The content of the files for each retreat varies, but the more complete files include: intra-OED correspondence planning the retreat; copies of invitations sent to non-OED retreat speakers; handwritten notes documenting the retreat proceedings; retreat agenda; copies of articles provided as background reading and of documents to be discussed at the retreat; paper copies made from computer-assisted presentations; and post-retreat issuances summarizing specific retreat sessions and containing typed versions of the flip charts generated during retreat sessions.

Records of the Director-General, Operations Evaluation (DGO)

The sub-fonds consists of records related to the functions of the Directors-General, Operations Evaluation (DGO). Included are records evidencing the DGO's role in the administrative and operational activities of the OED as well as the development of OED policies and procedures. Activities related to OED reporting to the Bank's Executive Board as well as to the Joint Audit Committee (JAC) and, later, the Committee on Development Effectiveness (CODE) are evidenced through correspondence, meeting minutes, and reports. The OED's role in the oversight of the International Finance Corporation (IFC) is also documented here. Interaction with external bilateral, multilateral, international development and aid organizations is included in the form of correspondence, reports, memoranda, meeting minutes, and trip planning records; of note are records related to the DGO's interaction with the United Nations and the Organization for Economic Cooperation and Development (OECD).

Much of the files in this sub-fonds are related to specific Directors-General. Chronological files containing correspondence and accompanying memoranda and reports of DGOs Mervyn L. Weiner and Shiv S. Kapur are included. However, records created or received by DGO Robert Picciotto are the most abundant and diverse. Picciotto's chronological files are included, as are records related to committees, commissions, boards, and projects on which he served. Working files for OED studies, reports, and reviews created during Picciotto's time as DGO are also included.

General Subject Files of the Directors-General, Operations Evaluation

This series consists primarily of reports, studies, and other issuances sent to the Director-General either for his comments or as part of a general distribution to high-level managers in the Bank. Filed with these issuances are comments and related correspondence of the Director-General and his special advisers and comments that the OED staff provided the DGO. The documents from the Kapur and Rovani eras are primarily originals, many with handwritten comments from the Directors-General. The Picciotto-eradocuments are primarily electrostatic copies. Key topics covered by the files include: mechanisms for integrating OED findings into the policy formation process of the Bank (filed under Dissemination and Feedback); evaluation criteria used in appraising projects (filed under Methodology); OEDs involvement in the monitoring and evaluation of NGO programs and in providing evaluation guidance to NGOs (filed under NGOs); OED guidelines for evaluating environmental projects (filed under Environment); planning for the 1995 G-7 Summit in Halifax (filed under G-7 Summit); the role of gender in OED work (filed under Women in Development); DGO/OED comments on the Annual Report on Portfolio Performance (ARPP) and on the disconnect between the ARPP and Completion Report/Audit Report ratings (filed under Annual Report on Portfolio Performance); and planning for the 1994 Annual Review of Evaluation Results (filed under Annual Review). Filed under Development Committee Task Force on Multilateral Development Banks (MDBs) are replies to questions and copies of documents DGO Picciottos adviser Pablo Guerrero provided to the Task Force secretary. The MDB Task Force files also contain Guerreros comments on draft background studies submitted to the Task Force. Filed under Main Complex Rehabilitation Project (MCRP) are records regarding a 1993 Bank inquiry into cost overruns for an improvement program to the Banks headquarters complex at 1818 H Street NW. That file includes copies of Robert Picciottos 1993 memoranda outlining the input he had into the funding required for the project while he was Vice President of Corporate Planning and Budget. The files also include Picciottos comments on a draft of the S. Guhan chapter, The Banks Project Lending in South Asia, 1971-1990, in Volume II of the Brookings history of the World Bank.

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