Series - Liaison, partnerships and program collaboration

Identity area

Reference code



Liaison, partnerships and program collaboration


  • 1975 - 2013 (Creation)

Level of description


Extent and medium

61.10 linear feet of textual records

Context area

Name of creator

Archival history

Most records were transferred to the World Bank Group Archives by the responsible energy sector units in multiple transfers between 1995 and 2014 in accordance with approved records retention and disposition schedules. Other records maintained in the Energy and Industry Information Center (EISIC) and organized according to the information center filing system were transferred to the Archives in 1988.

Immediate source of acquisition or transfer

Content and structure area

Scope and content

Series consists of records related to collaborative activities and partnerships between the Industry and Energy (IEN) Department units and mostly external organizations, but liaison with Bank Group institutions and internal committees as well. Records cover the period from 1975 to 2013 and provide information about common initiatives with partners, director and senior staff participation on high-level committees or events, and development of collaborative global programs. Most records relate to the energy sector, but content within certain files frequently includes the industry and mining sectors as well. See the arrangement note below for more information.

Liaison with external organizations

The series contains records organized by external organization or Bank Group body, including the International Energy Agency (IEA, 1993 - 1996), Organization of the Petroleum Exporting Countries (OPEC, 1975, 1986 - 1988), non-governmental organizations including Bretton Woods Committee (1992 - 1997), Solar Development Corporation (1996 - 1997), the International Finance Corporation (IFC, 1991 - 1992), Economic Development Institute (EDI), now World Bank Institute (WBI, 1994 - 1996), Enron (1993 - 1996), Organizacion Latinoamericana de Energia (OLADE, or Latin American Energy Organization, 1988 - 1990), European Bank for Reconstruction and Development (EBRD, 1991), and other research institutions, private foundations, and United States government agencies. A file on the G7 Nuclear Safety Working Group discusses the Chernobyl, Ukraine nuclear plant closure and energy strategies.

These records were primarily maintained by the Power Development, Efficiency & Household Fuels Division (IENPD) and the Office of the Director (IENDR). Files contain internal memoranda, All-in-1 messages, and letters between IEN units and representatives of organizations regarding arrangement of and discussion at meetings, discussion of partnerships and current or potential collaborative activities preparation of implementing agreements, information about ESMAP activities, and knowledge sharing. Other memoranda are between IENDR and Finance and Private Sector Development Vice Presidency (FPD) and other Bank departments including the Office of External Relations. Memoranda are also occasionally in the form of Terms of Reference (TORs) and back-to-office reports, describing events attended. Some files only contain United Nations agency reports and other external annual reports, press clippings, or booklets as reference. A single file consists of a 1975 preliminary briefing note on OPEC regarding optimal pricing policies for OPEC among the records.

Also included in the series are a set of records originally maintained in the Energy and Industry Information Center (EISIC, 1975 - 1987). Most of the files concern the Bank's relationship with United Nations Development Programme (UNDP) and contain general correspondence with UNDP (1975 - 1987). Some liaison files reflect joint initiatives between the EGY and Industry Department (IND) departments when they were two separate departments under Energy and Industry Staff Vice Presidency (EISVP).

Other record types consist of copies of Board documents, draft Memoranda of Understanding (MOUs), meeting and seminar agenda, meeting minutes and summaries, presentation slide hard copies, concept papers, TORs, curriculum vitae (CVs), external brochures and reports, and copies of Congressional committee papers.

Global Gas Flaring Reduction Partnership (GGFR)

A large volume of records in the series (2001 - 2013) relate to the Global Gas Flaring Reduction Public-Private Partnership (GGFR) that originated in 2002. Records document the origins of the Bank Group-led Gas Flaring Reduction Initiative in collaboration with the Government of Norway and the role played by the joint Bank and International Finance Company (IFC) department, the Oil, Gas, Mining and Chemicals Department (COC), and its Policy Division (COCPO), later the Sustainable Energy, Gas, Oil, Mining unit [SEGOM]). COCPO was central to planning and organizing the Oslo 2002 conference and discussion of the GGFR Terms of Reference (TORs), arranging subsequent conferences and stakeholder consultations, and preparing and disseminating GGFR studies and reports. Most records were maintained by GGFR Program Manager Bent Svensson who led the task team responsible for implementing GGFR activities and liaising with stakeholders in coordination with the GGFR secretariat.

Correspondence records consist of draft and final outgoing letters, facsimiles, and email hard copies, including invitations to GGFR members and facsimiles sent by IFC Executive Vice President Peter L. Woicke and jointly authored letters with partner European Bank for Reconstruction and Development (EBRD) inviting attendees to workshops, forums, and similar events. Other correspondence is with consultants recruited to conduct gas flaring studies and internal hard copy emails regarding meeting planning, launching events, and press arrangements. Other records filed with correspondence include: draft and final TORs including for the GGFR partnership; summary action plans and activity descriptions; draft country profile information including summary of Bank work activities; progress and final reports; consultation briefing notes; agenda and meeting summaries with stakeholders and partners; data tables; budget sheets; GGFR promotional materials such as brochures; draft workshop session notes; speeches and talking points; presenter biographies; presentation slides; handwritten notes; and reference material suchas newsletters and webpage hard copies.

A small volume of records relate to financing GGFR activities through a multi-donor trust fund and include: agreements and amendments signed by COC director; initiating brief for trust funds (IBTFs); notice of contributions; letters and hard copy emails with donors or between COC units and GGFR secretariat regarding financing agreements and the transfer and use of funds; quarterly and annual financial reports, and other reports prepared and submitted by Svensson; GGFR steering committee minutes; briefing papers; and confidentiality agreements.

GGFR is governed by a Steering Committee that was chaired by COC Director Rashad-Rudolf Kaldany at its establishment. Steering Committee records (2002 - 2013) were maintained by COCPO and SEGOM in addition to International Gas Flaring Reduction conferences, GGFR regional conferences, and workshops on carbon credits and best practice, standards, and guidelines for flaring reduction. Records include invitation letters, quarterly updates to committee members, agenda, minutes, list of participants, briefing papers, and reports for review. Also included are two files related to the World Summit on Sustainable Development (2002).

Extractive Industries Review (EIR)

Series also contains records related to the Extractive Industries Review (EIR) to examine the role, and future of, the Bank Group in the oil, gas, and mining sectors that was established in July 2001 and led by Dr. Emil Salim. Salim, a former minister of the Government of Indonesia, was appointed by Bank Group President Wolfensohn. Records cover the period 2000 to 2004 and appear to be maintained by both the EIR secretariat and the joint Bank-IFC Oil, Gas, and Chemicals Department (COC), Policy Division, Oil and Gas (COCPO), and the Mining Department director (CMNDR) in support of planning and developing EIR activities. Files relate to EIR activities and events including the planning workshop in Brussels (2001), multistakeholder consultation workshops in Africa, Asia Pacific, Europe and Central Asia, and Middle East and North Africa (2003), advisory group feedback meetings and final workshop (2003), and other meetings. These files, as well as a set of chronological correspondence files, contain mostly email hard copies between the EIR secretariat, consultation participants, and consultants and between COC and IFC senior management and staff. Topics covered in the correspondence include comments on EIR drafts and submissions to the review, nominations for advisory group membership (with participant lists and CVs), representation of regions, comments on consultation workshop reports, budget and trust funds, communications strategy, planning and discussion around Bank Group oil and gas activities, and event administration and logistics. Correspondence between Salim and EIR secretariat discuss managing and planning EIR work, schedule, budget, consultants, sharing of information and articles, status of EIR recommendations and finalizing report, planning of meetings with Bank senior staff, country visits and itineraries, advisory group member selection, and withdrawals of EIR process. There is also correspondence between Salim and Bank Group President Wolfensohn, Director Kaldany, Mining Director James Bond, and IFC officials, discussing EIR activities, meetings, and an amendment to the EIR TORs.

Record types consist of: EIR executive summary recommendations draft outlines; meeting minutes or summaries; lists of participants; hard copies of slide presentations; draft and final EIR TORs; aide-memoire; consultation reports; testimonial reports and transcripts of regional and informal consultations; background papers including one on Bank Group activities in the extractive industries by COCPO; hard copies of slide presentations; handwritten notes; draft and final OED approach paper Evaluation of World Bank Group Activities in the Energy and Extractives sector; external reports, brochures, and articles regarding extractive industries; and more.

A smaller volume of files concerning Salim's project field visits (2000 - 2003) to Asia and Africa (Chad Cameroon oil pipeline project) include a briefing book, and planning records such as: email hard copies of travel arrangements discussion of case studies, outreach and workshops, and Bank group oil, gas and mining investments data; agenda and itineraries; EIR project sheets; country briefs; and external reports, press clippings, and other reference documentation on oil spills and pipelines.

Records are mostly in English with some correspondence and press clippings in French. EIR official reports and stakeholder letters are also in French, Russian, and Spanish.

Committees, task forces, and working groups

The series also contains records of energy sector management and senior staff participation in various external and Bank-wide committees. Most records relate to the International Gas Union (IGU) Council meetings and committees (1988 - 1994) that energy division chiefs participated in, on behalf of the Bank. Energy Development Division Chief Gunter Schramm (IENED) presented in 1989 on the Bank's work in hydrocarbons and future liaison with Bank-IGU. Included in the records are council agenda, minutes, reports, background papers, study proposals, BTORs following meetings, and mostly routine correspondence regarding administrative arrangements.

There are also files relating to the Energy Sector Board (1992 - 1996) created in 1993 and its sub-committee on staffing including meeting announcements and lists of participants, occasionallyagenda and minutes focusing on project updates, reports, position descriptions, and All-in-1 notes regarding board membership, energy policy strategy. Other files relate to the sector's participation in the Multilateral Development Bank Task Force (1995 - 1997), Intergovernmental Panel on Climate Change (IPCC, 1995) and smaller files on Finance and Private Sector Development Vice Presidency (FPD) task forces, advisory committee, working groups on quality enhancement of projects and on large dams (1993 - 1997).

Trust fund program management

A small set of records relate to IENDR, its divisions, and successors' management of trust funds to support energy sector programs and activities in member countries. Three files document the establishment of the Danish Trust Fund for Rural and Renewable Energy and subsequent activities financed by the Government of Denmark (1997 - 2003) including the Africa Rural and Renewable Energy Initiative (AFRREI). Correspondence is filed with Bank-authored progress reports, financial statements, presentation slide hard copies, and other items. There is also an individual file related to an agreement and financial support between the Government of Israel and the Bank for a gas strategy study for Israel (1995).

Appraisal, destruction and scheduling


Accruals are expected.

System of arrangement

The Industry and Energy Office of the Director's (IENDR) responsibility and oversight of multiple sectors over time (energy, industry and mining, chemicals, telecommunications), as well as the recordkeeping system of the Energy and Industry Information Service Center (EISIC) that maintained department working files, often resulted in folders containing records of more than one sector. Certain "series" that relate to a specific function, in this case, the "liaison and cooperative programs" are arranged in this functional series. Other sector partner organizations or programs that could be clearly identified based on the title or content are arranged in the respective Industry Sector functional series.

Records are arranged by partnership organization, program title, or subject.

Conditions of access and use area

Conditions governing access

Records in this series are subject to either or both the World Bank Policy on Access to Information and the International Finance Corporation Access to Information Policy.

Conditions governing reproduction

Records in this series are subject to either or both the World Bank Copyright Policy and the International Finance Corporation Copyright Policy.

Language of material

  • English
  • French
  • Russian
  • Spanish

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Finding aids

An inventory list is available here.

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

  • See Records of the Energy Sector - UNDP / World Bank Energy Sector Programs management and donor coordination (WB/IBRD IDA ENGY-01) for related records of liaison with United Nations Development Programme (UNDP) in managing the ESMAP program and its precursor, as well as administration of trust funds for ESMAP activities.

  • See Records of the Energy Sector - Operational support and ESMAP project management (WB IBRD/IDA ENGY-03) for records concerning specific projects sponsored by UNDP including under ESMAP.

  • See Records of the Energy Sector - Governance, oversight and management (WB/IBRD IDA ENGY-05) for records related to coordination of funds to support partnership programs and chronological files for communications with International Atomic Energy Agency (IAEA).

  • See Records of the Energy Sector - Chronological files (WB IBRD/IDA ENGY-02) for chronological correspondence and related records that were maintained in the Bank's Institutional Information Service Center (IISC) and relate to external organizations and partners such as UNDP, the Organization of Petroleum Exporting Countries (OPEC), and national development agencies.

  • See Records of the Industry and Mining Sector - Knowledge and learning events (WB IBRD/IDA IND-04) for records regarding the Industry and Energy Department's (IEN) organization and attendance of international conferences and workshops in the industry and mining sectors. See also Records of the Industry and Mining Sector - Liaison, partnerships and program collaboration (WB IBRD/IDA IND-01) for records related to mining development partnerships and programs prior to the establishment of the joint Bank/IFC Department of Oil, Gas, Mining and Chemicals (COC) units.

  • See Records of the Office of External Relations - Liaison with external organizations (EXT-08) for more records related to the Bank's liaison with organizations involved in the energy sector such as United Nations Development Programme (UNDP), International Atomic Energy Association (IAEA), Organization of Petroleum Exporting Countries (OPEC), and others.

  • See Central Files - Operational sector files (WB IBRD/IDA ADMCF-07) for records related to the Bank's Energy Sector that were managed in the central files system from the time of the Public Utilities Division, Projects Department (PRJPU), and successor departments from 1965 to mid-1987. Included are records concerning collaboration with the International Atomic Energy Agency (IAEA) and energy task force records.

  • See Central Files - Liaison with external organizations, individuals, and United States Government (WB IBRD/IDA ADMCF-08) for records related to the World Bank's external liaison function for the years 1969 to 1971. During this period records relating to all Bank functions and organizational units managed by the Central Files unit were combined into one large series originally classified as "Bank Administration, Policy and Liaison" files. These files are arranged alphabetically by name of organization or institution and include UNDP, IAEA, OPEC, and others.

  • See Records of the Social Development Sector (WB IBRD/IDA WB_IBRD/IDA_87) for records relating to the Bank's relationship with nongovernmental organizations (NGOs) and other non-UN external organizations. The Social Development Department was responsible for this function from 1997 to 2002.

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Internal World Bank Group Archives rules

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Dates of creation revision deletion

31 March 2022




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