Series - Chronological files

Agriculture [AGR] - Agricultural Policy Division [AP] - China - Agriculture - General - 92-01

Identity area

Reference code

WB IBRD/IDA AGR-01

Title

Chronological files

Date(s)

  • 1978 - 1987, 1992 - 1995 (Creation)

Level of description

Series

Extent and medium

14.60 linear feet of textual records

Context area

Archival history

Records in this series created between 1992 and 1995 were initially sent from the Agriculture and Rural Development Department (AGR) or the Human Resources Development and Operations Policy Vice Presidency (HROVP) to the Bank's Institutional Information Services Center (IISC) prior to their transfer to the Bank's Archives. It is probable that the creation of the files and the file titles were undertaken by IISC staff. IISC staff regularly encouraged staff in AGR (and other sectors) to send paper copies ofe-mail sent internally and externally, as well as incoming correspondence, to the files in the IISC. However, there is evidence that staff did not always comply with this procedure, opting instead to keep the files in their immediate office space. The IISC closed on 31 December 1995, and thereafter units were required to keep all records related to their work in their own filing areas. Other records in this series, dating from 1978 to 1986, were transferred from AGR sector departments to the Bank's Non-Regional Information Center. They were thereafter transferred into the Archives' custody.

Immediate source of acquisition or transfer

Content and structure area

Scope and content

The series consists of records created by the Agriculture and Rural Development Department (AGR) and its subordinate divisions and units for the years 1978 to 1987. The series also includes records for AGR's successor, the Agriculture, Technology and Natural Resources Department (AGR) for years 1992 and 1995.

The records of AGR from 1978 to 1987 are similar to those of its successor. The records consist almost exclusively of correspondence. A significant amount of the records relates to Bank projects andthe Department's role in their design, preparation, support, and evaluation. Also included are records related to the writing and analysis of technical, research, and issues papers as well as country and sector policy papers by Department staff and Bank staff external to AGR. In some cases, a draft of the paper is included. Records in this series also relate to: budget and work planning; administration; conference and workshop planning and attendance; information exchange (primarily within the Bank); communications and liaison; grant and trust fund negotiation and allocation; CGIAR-related activities; staff missions (often in the form of Terms of Reference and back-to-office reports); and donor meetings.

As noted above (2.3 Archival history), it is likely that the records classification and file titling of the files in this series was done by IISC staff once individual pieces of correspondence were sent to the IISC for filing. Some of the records (approximately one third) were provided with subject- or function-based classification; these files are from May 1992, to July 1993, and are generally very small and in many instances contain only one or two pieces of correspondence. However, the subjects of the records they contain are indistinguishable from the rest of the files in this series which were titled 'Chronological file' and are considerably larger. The files titled 'Chronological file' are from May 1993 to December 1995.

Appraisal, destruction and scheduling

Accruals

Accruals are expected.

System of arrangement

The order of the records at the point of transfer to the Archives has been maintained.

Conditions of access and use area

Conditions governing access

Records are subject to the World Bank Policy on Access to Information.

Conditions governing reproduction

Records are subject to the Copyright Policy of the World Bank Group.

Language of material

Script of material

Language and script notes

Physical characteristics and technical requirements

Finding aids

An inventory list is available here.

Allied materials area

Existence and location of originals

Existence and location of copies

Related units of description

Related descriptions

Notes area

Alternative identifier(s)

Access points

Subject access points

Place access points

Name access points

Genre access points

Description control area

Description identifier

Institution identifier

Rules and/or conventions used

Internal World Bank Group Archives rules based on ISAD(G).

Disclosure status

Level of detail

Dates of creation revision deletion

7 April 2015

Language(s)

Script(s)

Sources

Accession area

Related subjects

Related people and organizations

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