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Records of the Office of Operations Evaluation English
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Subject Files of Directors-General, Operations Evaluation, Relating to Policies and Procedures Affecting OED Programs

This sub-series contains correspondence and reports of the DGO that established policies and procedures regarding OED's programs and work products. Most of the records were compiled by Robert Picciotto, but a few early files contain correspondence of Directors-General Shiv Kapur and Yves Rovani. Much of the DGO's correspondence is with the Director of OED and OED staff or with Pablo Guerrero, special advisor and assistant to the DGO. The files contain information regarding: OED procedures and criteria for reviewing Project Completion Reports (PCRs) and Implementation Completion Reports (ICRs) (under ratings and PCR review process); evaluation capacity training for OED staff, other Bank staff, and external Bank partners (under training); procedures and standards for Country Assistance Reviews (CARs) and Country Assistance Notes (CANs) (under country assistance work); OED special studies and OED impact evaluations; the format and content of new OED issuances and tools designed to disseminate lessons learned from OED's evaluation work (under Lessons & Practices, Evaluation in the World Bank [WB] booklet, Policy Ledger, and Evaluation Text Base); revisions of the Project Information Form (PIF) and instructions for using it; the disclosure and publication of evaluation results; and the PCR (and later the ICR) backlog in each region. Filed under Initial Executive Project Summaries (IEPS) are OED procedures for reviewing IEPSs for proposed operations and copies of OED comments on specific IEPSs and responses from the Regions regarding the OED comments.

Much of this sub-series consists of the DGO's copies of records from a number of working groups and task forces that affected the work of OED. Particularly extensive are the records regarding the Task Force on Evaluation Capacity Development (ECD) in Developing Countries which was established in 1992 to design mechanisms to assist member countries in enhancing their post evaluation capacities. Pablo Guerrero was the DGO/OED member on the Task Force. A file labeled PCR Task Force contains copies of records relating to three groups established to review the PCR process: 1) the Committee on the Revision of the PCR, Audit, and Pass-Through Procedures which met in 1986; 2) the Working Group on Project Completion Reports which was established in January 1988 and sent its report to the Joint Audit Committee (JAC) in January 1989; and 3) the joint OED/Operations Review Panel on Project Completion Reporting which was established in November 1990 and sent its report to JAC in June 1991. Other groups whose work is documented in these files are the Bankwide ICR Process Review Working Group, which met in 1998 to make the ICR process more efficient, effective, and timely, and the Working Group on Evaluation Dissemination, which was established in fiscal year 1994 to review the Bank's experience in incorporating evaluation results into new operations. It issued its final report in June 1996.

Subject Files of the Directors, Operations Evaluation

This sub-series contains reports, correspondence, and studies compiled by the Directors of OED (OEDDR). Most of the files contain comments from OED staff members and/or the director on draft documents from other Bank employees. Filed under General Comments on Review of Field Staff Benefits are OED comments on various Bank documents, 1995-1998. Key topics covered by other files include: OED staff views on the dissemination and use of OED findings (filed under Dissemination); ratings of the Narmada and Kedung Ombo Completion Reports (filed under Narmada); reports of the Joint Audit Committee Informal Subcommittee on OED Reports; a select review of OED by the Internal Auditing Department planned for 1996; plans for an OED study of NGOs; OED collaboration with the Economic Development Institute (now WBI); joint OED/Operations Policy Department reports on the quality of economic analysis in staff appraisal reports for projects approved 1993 - 1997 (filed under Economic Analysis, Econ III and Econ IV and Economic Analysis: Correspondence); a 1996 proposal for simplified project documentation for investment operations (filed under Simplified Documentation); and OED staff retreats for December 15-17, 1987, November 29-December 1, 1989, June 26-28, 1991, and September 8-10, 1993. These retreat files contain agenda and schedules, copies of documents discussed at the retreats, copies of presentations, and post-retreat evaluation forms.

Filed under Portfolio Management are: memoranda regarding funding arrangements for OED studies and on borrowers' interest in ex-post evaluations; OED staff comments on the draft Wapenhans Report and on the draft chapter concerning OED; and copies of minutes of the Task Force Steering Committee on which Eberhard Kopp served. Filed under Streamlining Bank Procedures are memoranda and correspondence Kopp compiled in 1985 and 1986 before he became OEDDR Director and while he was a member of Working Group #3 of the Task Force on Streamlining Bank Procedures.

Subject Files of the Directors-General, Operations Evaluation

This series consists of subject files containing: copies of the Director-General's outgoing correspondence; and the reports, articles, minutes, agenda of meetings, and other records received by the DGO. Much of the series relates to routine OED administrative matters but the files cover a broad range of topics: the 1993 review of OED's processes and structure (filed under OED Process Review); changes in the Operational Directives affecting OED (filed under Operational Directives); the establishment of an independent Inspection Panel in the Bank (filed under Operations Inspections in the Bank); the establishment of the OED's Publication Committee; Failed States and UN/World Bank cooperation in post-conflict reconstruction; and rules of conduct for OED staff. Specific documents include: summaries, drafted by OED attendees, of discussions of OED-related topics covered in Executive Board meetings (filed under Board of Executive Directors); invitations, trip itineraries, copies of presentations made by OED staff, agenda, and other documents regarding conferences and seminars attended by OED personnel (filed under Conferences and Seminars); Apex reports for OED; copies of statements and presentations made by the Director-General (filed under Presentations) agenda, articles, and other documents relating to the 1994 Joint DAC/UNDP/World Bank Seminar on Technical Cooperation; the program packages provided to staff members prior to 1993 and 1995 OED staff retreats; and copies of notes summarizing the weekly meetings the Director-General had with the OED managers, November 1989 - May 1992 and September 1992 - June 1995 (filed under Management Team Meetings). Filed under Miscellaneous are personal notes sent to the Director-General and much of his correspondence with job applicants and other non-Bank personnel. The files for the Task Force on Portfolio Management contain copies of memoranda regarding the changing mandate of OED.

Subject Files of the OED Directors (OEDDR) Relating to Policies and Procedures Affecting OED Programs

The files in this sub-series, compiled by the Directors of OED (OEDDR), outline the policies and procedures affecting OED programs and work products. Included in the first segment (1970 - 1994) are files concerning: the Project Completion Report / Project Performance Audit Report (PCR/PPAR) evaluation system and the pass-through procedures for PCRs that began in 1982; the dissemination and use of OED findings; the various revisions of the Procedural Guidelines for Operations Evaluation Staff and of the chapters in the Operational Manual regarding Project Completion Report / Implementation Completion Report (PCR/ICR) guidelines and project supervision in the Bank; the development and use of the Project Information Form (PIF); the development of OED's evaluation seminars; and the role of environmental issues in Bank evaluations. One file (Lessons Learnt from Project Performance Audit Reports - Agriculture) contains the OEDDR's copies of memoranda dated December 1980 to July 1986 from the Assistant Director ofthe Agriculture and Rural Development Department (AGR) to AGR division chiefs outlining the lessons learned from reviews of Agricultural PCRs and PPARs. Another file (Operations Evaluation Department - General) contains copies of key documents in the history of OED from 1970 to 1988.

Much of the second segment (1985 - 2001) contains documentation regarding the Bankwide ICR Process Review Working Group which was co-chaired by OED Director Elizabeth McCallister and was established in December 1997 to make the ICR process more efficient, effective, and timely. The records for the working group include agenda and minutes of meetings, various drafts of the group's final report, comments on the drafts, and intra-OED correspondence on the workings of the group. Other files contain: correspondence concerning changes in the PIF and instructions for completing the form; intra-OED correspondence regarding the discrepancy between OED and Regional project ratings (PPAR-Project Ratings); internal OED e-mail discussions of the ICR review process and the development of the ICR Evaluation Summary form; intra-OED correspondence regarding specific ICR reviews; draft ICR guidelines and comments on them; revisions to the OED handbook, Procedural Guidelines for Operations Evaluation Staff (Guidelines - Amendments); the drafts of a style manual standardizing the format for OED reports; and a proposal for dealing with the workflow problems associated with ICR bunching, i.e. the receipt of the majority of ICRs during the months of May, June, and July. Filed under PPAR - General is a copy of July 1995 Performance Audit Guidance, which was prepared by the OED Audit Guidance Working Group in 1995.

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