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Records of the Office of Operations Evaluation
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Working Files of the Directors-General (DGO), and the Directors (OEDDR), for the 1994 - 2000 ARDE and for the 1993 - 1999 AROE

This sub-series contains the shared working files of the Directors-General, Operations Evaluation (DGO), and the Directors, Operations Evaluation Department (OEDDR), for the Annual Reviews of Development Effectiveness (ARDE) for the years 1994 - 2000 and for the Annual Reports on Operations Evaluation (AROE) for 1993 - 1999. Most of the records in the sub-series are electrostatic copies of DGO Robert Picciotto's correspondence and copies of various drafts of the reports that he received, but there are alsosome original records from the OED Directors. The sub-series also includes an OEDDR-only file for the AROE for 1998.

The AROE files generally contain: draft initiating notes and outlines for the report; intra-OED memoranda regarding the report drafting process; comments on drafts of the report; copies of the draft management response to the report; and copies of the DGO's statement to the Executive Directors regarding both the AROE and the ARDE.

The ARDE files generally include: intra-OED memoranda regarding the report's format and content; drafts of the approach paper and design paper; comments on the draft report from Bank staff; copies of statements regarding the report from the DGO, the chair of CODE, and various Executive Directors; paper copies of slides used in computer-assisted presentations regarding the report; press releases; and copies of OED Reach, OED's Fast Track Brief, and OED Precis containing articles regarding ARDE. The files for ARDE 2000 include several items of 2002 OED correspondenceregarding the approach paper for the 2002 report.

Working Files of the Directors-General, Operations Evaluation (DGO), for the Annual Review of Evaluation Results (ARER)

This sub-series contains the working files of the Directors-General, Operations Evaluation (DGO), documenting the drafting of the Annual Review of Evaluation Results (ARER) for 1981 - 1993. The files for 1981 - 1984 primarily contain correspondence with OED staff members and with staff in the Agriculture and Rural Development Department concerning input for the agricultural section of the report. The later files concern input for the entire report.

Most of the documents found in this series are duplicatedin WB IBRD/IDA OPE-04-01 (Annual Review Working Files of the Directors, Operations Evaluation Department [OEDDR]), but a few are unique to this series. In some cases, the DGO corresponded directly with the President or with other Bank Vice Presidents regarding the Annual Review without copying OEDDR or forwarding copies of the related replies to OEDDR. In other cases, his special assistants answered Annual Review inquiries, and their correspondence is not duplicated in the OEDDR files.

Shared Records of the Director-General, Operations Evaluation (DGO), and the Director, Operations Evaluation Department (OEDDR)

Series consists of files of both the Director-General, Operations Evaluation (DGO), and the Director, Operations Evaluation Department (OEDDR). The records document OEDDR and DGO interaction with: staff in other parts of the Bank; U.S. officials in the General Accounting Office, the U.S. Agency for International Development, and the Department of the Treasury who were interested in the evaluation function within the Bank; and officials in industrialized nations, NGOs, and international aid organizations who were responsible for, or interested in, monitoring and evaluation processes.

Records of Retreats for the Departmental Management Team and for the DGO/OED Staff

This sub-series contains records documenting Departmental Management Team retreats for: July 1996; March, October, and November 1998; October 2000; and the retreats for the entire DGO/OED staff for October 1997, October 1998, January 1999, and January 2000. The content of the files for each retreat varies, but the more complete files include: intra-OED correspondence planning the retreat; copies of invitations sent to non-OED retreat speakers; handwritten notes documenting the retreat proceedings; retreat agenda; copies of articles provided as background reading and of documents to be discussed at the retreat; paper copies made from computer-assisted presentations; and post-retreat issuances summarizing specific retreat sessions and containing typed versions of the flip charts generated during retreat sessions.

Records of the Director-General, Operations Evaluation (DGO)

The sub-fonds consists of records related to the functions of the Directors-General, Operations Evaluation (DGO). Included are records evidencing the DGO's role in the administrative and operational activities of the OED as well as the development of OED policies and procedures. Activities related to OED reporting to the Bank's Executive Board as well as to the Joint Audit Committee (JAC) and, later, the Committee on Development Effectiveness (CODE) are evidenced through correspondence, meeting minutes, and reports. The OED's role in the oversight of the International Finance Corporation (IFC) is also documented here. Interaction with external bilateral, multilateral, international development and aid organizations is included in the form of correspondence, reports, memoranda, meeting minutes, and trip planning records; of note are records related to the DGO's interaction with the United Nations and the Organization for Economic Cooperation and Development (OECD).

Much of the files in this sub-fonds are related to specific Directors-General. Chronological files containing correspondence and accompanying memoranda and reports of DGOs Mervyn L. Weiner and Shiv S. Kapur are included. However, records created or received by DGO Robert Picciotto are the most abundant and diverse. Picciotto's chronological files are included, as are records related to committees, commissions, boards, and projects on which he served. Working files for OED studies, reports, and reviews created during Picciotto's time as DGO are also included.

General Subject Files of the Directors-General, Operations Evaluation

This series consists primarily of reports, studies, and other issuances sent to the Director-General either for his comments or as part of a general distribution to high-level managers in the Bank. Filed with these issuances are comments and related correspondence of the Director-General and his special advisers and comments that the OED staff provided the DGO. The documents from the Kapur and Rovani eras are primarily originals, many with handwritten comments from the Directors-General. The Picciotto-eradocuments are primarily electrostatic copies. Key topics covered by the files include: mechanisms for integrating OED findings into the policy formation process of the Bank (filed under Dissemination and Feedback); evaluation criteria used in appraising projects (filed under Methodology); OEDs involvement in the monitoring and evaluation of NGO programs and in providing evaluation guidance to NGOs (filed under NGOs); OED guidelines for evaluating environmental projects (filed under Environment); planning for the 1995 G-7 Summit in Halifax (filed under G-7 Summit); the role of gender in OED work (filed under Women in Development); DGO/OED comments on the Annual Report on Portfolio Performance (ARPP) and on the disconnect between the ARPP and Completion Report/Audit Report ratings (filed under Annual Report on Portfolio Performance); and planning for the 1994 Annual Review of Evaluation Results (filed under Annual Review). Filed under Development Committee Task Force on Multilateral Development Banks (MDBs) are replies to questions and copies of documents DGO Picciottos adviser Pablo Guerrero provided to the Task Force secretary. The MDB Task Force files also contain Guerreros comments on draft background studies submitted to the Task Force. Filed under Main Complex Rehabilitation Project (MCRP) are records regarding a 1993 Bank inquiry into cost overruns for an improvement program to the Banks headquarters complex at 1818 H Street NW. That file includes copies of Robert Picciottos 1993 memoranda outlining the input he had into the funding required for the project while he was Vice President of Corporate Planning and Budget. The files also include Picciottos comments on a draft of the S. Guhan chapter, The Banks Project Lending in South Asia, 1971-1990, in Volume II of the Brookings history of the World Bank.

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