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Records of the Operations (Loan) Committee Reeks Engels
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Minutes of Loan Committee meetings

The series includes: formal minutes of regular meetings from April 1948 to May 1987; minutes of special meetings from January 1968 to August 1972; notes on weekly meetings from May 1950 to January 1962; summaries of decisions reached at meetings from April to August 1948; and memoranda requesting that the Committee approve a loan without meeting from 1969 to 1972. In some cases, memoranda regarding the date and agenda of a meeting are included. Filed at the end of the series is a chronological set of memoranda to Committee members from June 1983 to March 1987 confirming the date and topic of a meeting.

Agenda, minutes, and other records of the Operations Committee

This series of Committee records was compiled by Cosmos Linus Robless, Senior Operations Advisor, Office of the Senior Vice President - Operations. It includes four types of records:

  • (I) Agendas of meetings, 17 February 1988 to 25 May 1990, arranged by date of meeting;

  • (II) Minutes and Postscripts of meetings, 3 March 1988 to 25 May 1990, arranged by date of meeting;

  • (III) Initiating Memoranda discussed at Operations Committee meetings, 29 March 1989 to 27 March 1990;

  • (IV) Memoranda to Committee members regarding papers to be discussed at meetings and Committee procedures and schedules, June 1987 to April 1990.

Agenda and minutes of meetings, and background documents: Loan Committee and Operations Committee

The files for each meeting include the formal agenda and minutes of the meeting and extensive background documentation such as the project proposal (e.g., Final Executive Project Summary) and related memoranda forwarded from a region, memoranda from various units in the Bank commenting on the proposal prior to the Committee's meeting, handwritten notes taken during the Committee's meeting, draft minutes and comments on drafts, and follow-up memoranda and correspondence regarding the project. The files for the period from December 1991 to December 1995 were maintained by Orsalia Kalantzopolous, assistant to Managing Directors Ernest Stern and Gautam Kaji. When the Operations Committee replaced the Loan Committee in January 1996, the committee secretariat was transferred to the Office of the Director, Operations Policy Department (OPRDR), and John D. Shilling was appointed secretary to both the Operations Committee and the Operations Policy Committee.

Operations Committee records of the Chairman (Moeen Qureshi)

This series is comprised of Moeen Qureshi's set of minutes, postscripts, and memoranda relating to meetings of the Operations Committee during the period when Qureshi was Senior Vice President, Operations, and chairman of the Operations Committee. The contents of the files for the meetings vary somewhat but may contain the Country Strategy Paper, Initiating Memorandum, or report that was discussed at the meeting; the minutes of the meeting and/or the related Postscript; and memoranda from other members of the Operations Committee, members of the Operations staff, regional directors, or members of the Economic Advisory Staff. The files include Qureshi's handwritten annotations and notes and copies of his formal comments.

Minutes and other Loan Committee records of the Chairman (Ernest Stern)

This series consists of Loan Committee records that were maintained in the office of the Chairman, Ernest Stern. A typical file contains the Initiating Memorandum (IM), comments regarding the IM from committee members, memoranda suggesting agenda topics, minutes and amendments to minutes of Loan Committee meetings, and memoranda and notes from Stern.

Loan Committee project files

The files typically contain: discussion memoranda; discussion memoranda transmittal sheets; loan agreements; guarantee agreements; project agreements; reports and recommendations of the IBRD President to Executive Directors; agreements amending guarantee agreements; and memoranda regarding either withdrawal of loan offers or loan modifications. A small number of files contain minutes of Loan Committee meetings. Project files for the Bahamas (1973) and Barbados (1973) include memoranda and other documents relating to their applications for membership in the IBRD and documents indicating approval actions taken by the IBRD.

The bulk of these records are dated 1980 - 1987. Very few Loan Committee project files survive from the 1970s because in September 1971 the Committee and the staff of the Bank's Administration Department decided that once a project file was more than two fiscal years old, it would be discarded.